OCCUPANT AND MAINTENANCE MANUALS
Purpose. In order to maintain the level of comfort for which the
building was designed, user-occupants must be informed about the special
nature of their environment and how to use any unusual occupant-controlled
mechanisms provided in the building. Also special maintenance considerations
that affect natural ventilation and comfort should be identified.
Occupant's Manual. A short, informative letter about the unique
and special features of the building and their proper use should be sent to
each occupant or posted prominently in each room. This letter should contain
a) The natural ventilation strategy and how it works. For
example, occupants should be informed that unless outside air temperatures are
comfortable, windows and other openings should be closed during the day,
opened at night, and ceiling fans used instead to provide air movement.
b) Proper use of blinds, insulated shades, shutters, fans and
other operable devices.
Maintenance Manual. Requirements for the maintenance of any
features affecting the ventilative effectiveness of the buildings must be
identified and outlined. The basic principle(s) behind the particular feature
should be noted so that the maintenance personnel will understand why the
specific requirements must be followed. This handbook should include
information on the proper care of:
a) Building envelope--color and other surface requirements,
schedules for cleaning, etc.
b) Landscaping--pruning and its effect on ventilation and shading,
d) Special features or devices--insulated shades, ceiling fans,
evaporative coolers, etc.
e) Areas and features which cannot be built up or obstructed
without adversely affecting occupant comfort must be identified. Planners and
designers of later additions or modifications must be properly informed of
these areas and the possible affects of their actions.