21 JANUARY 2003
12.1. General Information. This chapter outlines LFM responsibilities for contract work on fueling
systems, especially tank cleaning and other maintenance and repair. Such operations, although primarily
the responsibility of the contractor, require that base contracting and contract management be a
coordinated team effort to ensure work is done safely and fuel quality is maintained.
12.2. Contract Requirements. Liquid fuel systems are different than mechanical systems. The
inexperienced tend to consider these systems the same as plumbing or industrial piping. The result
could be a project that may superbly handle water but is a failure, sometimes dangerous, handling fuel.
Fuel unloading facilities tend to fit this category where air and vapor problems cause pump cavitation
and explosive mixture problems in poorly designed systems. LFM has a special responsibility to ensure
base programmers and designers are aware of the need to hire specialists to design fuels projects.
Additionally, it is important to impress on leadership the need to establish contractor qualifications
before the contract award, and for LFM to provide active contract surveillance in support of contract
management. Fuel systems are too mission-essential and potentially too dangerous to be left to chance.
12.2.1. Responsibility for contract work starts with identification of the need and submitting the
request. The request should identify in detail the scope of work and thoroughly justify the need. This
helps programmers justify the project to the DESC. DESC thoroughly screens each project, so ensure
that the essential minimum is requested or the project will be disapproved. Periodically follow-up on
your request. Since base funding is not required, the installation facility board only approves the
concept. Do not let your project be held back by the facility board due to lack of funds. Once the
project is received by DESC from the MAJCOM, it may be tracked on the DESC Web site
12.2.2. DESC pays for the design. Except for minor work, insist on a fuel system expert to design
the project. Be involved in all design-related meetings and reviews. Information on available
open-end A-E design contracts is available from the AFCESA Web page
12.2.3. The invitation for bids for contracts such as tank cleaning, coating, or welding, must require
the contractor to submit evidence the firm is qualified to perform such work. The firm must provide:
126.96.36.199. A narrative explaining why the firm is qualified, along with specific references.
188.8.131.52. Examples of three similar projects completed by the firm over the past five years.
Include the scope of work, applicable size of tanks, pipes, system capacity, customer's name
(company and owner), and a point of contact.
184.108.40.206. Certification that the contract supervisor is thoroughly familiar with the fuel
characteristics, worker safety requirements, and related OSHA requirements.
220.127.116.11. Names and qualifications of each contractor's representative who will be in charge of the
work and be present at the job site when work is being done.