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(3) If there is not enough time to procure the same A-E firm for both the Code 3 design
and final design, the Code 3 design can be done by in-house personnel or by task order under an
appropriate A-E indefinite delivery contract. Simultaneously, an A-E firm can be selected for final
design. The contract for final design may be negotiated, but may not be awarded until receipt of
the Code 6 authority and final design funds.
(4) The Customer. When a Code 3 design directive is received by the design agency, the
customer will be immediately notified. The design agency will ensure that the customer is
involved at every stage of project development. Customer input is important to establish accurate
project requirements that can be translated into quality project definitions.
(5) Design Team. When a Code 3 design directive is received in the design agency, a
design team will be established with a designated team leader and representatives from all of the
engineering, architectural, cost engineering, and specification writing disciplines as required by ER
5-1-11, Program and Project Management Regulation, reference 3.k.
(a) The goal of the design team is to provide a functional energy efficient, durable,
economical and safe facility that meets the expectations of the customer, is aesthetically pleasing,
meets the functional and operational requirements of the customer within criteria, budget, and
time restraints, is readily constructable with a minimum cost growth during construction, and is
easily operable after occupancy.
(b) Each member of the design team will be required to apply his or her technical
knowledge to the project, integral with that of the other members in order to satisfy the overall
project objectives. Each member is responsible to coordinate with the other team members.
(c) The design team leader will be responsible for coordination with the project
(6) Project Site Meeting. A meeting will be held with the customer, project manager and
the design team at the project site to discuss:
(a) The project requirements.
(b) Gather site and other data.
(c) Establish the project costs and schedule.
(7) Charrette Process. A Charrette is an intense design effort to complete or resolve a
design problem within a specified period of time and limited Planning and Design funds. Once all