Exceptions. Some larger, more complex, or OCONUS projects may
require a greater level of effort and more time to achieve the concept (35%)
design milestone in Figure 2-1. When this occurs, the Design Agent, in
coordination with the using military department, may request variations to
the milestones in Figure 2-1 from TMA/DMFO.
Architect-Engineer (A-E) Selection Authorization. This is
authorization to synopsize, slate, select an A-E and to negotiate, but not
to award a contract, or proceed with design. Following authorization by
TMA/RM, the Design Agent selects an A-E following their established
procedures. The using Military Department may participate in A-E selection
in accordance with established Memoranda of Understanding (MOUs). TMA/DMFO
may also participate when so specified in the design authorization or when
requested by the using Service and/or the Design Agent.
Concepts (0 to 35%) Design Authorization. This is
authorization to award an A-E contract and to proceed to the concept (35%)
level of design. This authorization will normally be issued when a project
has a completed economic analysis, an approved Program For Design (PFD), the
project is in the appropriate Program FY to start design action, and design
funds are available. Normal presentation requirements to the TMA/DMFO are
the S2 (preliminary concept design) for scope approval and the S4 (final
concept/35% design)for cost approval. The Concept Design phase is complete
when TMA/DMFO approves the S4 submittal, scope and cost estimate.
Concept (35%) Review and Certification. Following design agent
presentation and certification of the concept submittal, TMA/DMFO certifies
35 percent design completion and project cost estimates by 15 September of
the year prior to planned budget execution. The TMA/DMFO will also notify
the Design Agent and the using Military Department if the Concept Design is
approved, with or without comments, or disapproved, with comments.
Final Design Authorization. This is authorization to proceed
from concept (35%) to final design. TMA/RM normally provides this
authorization after the concept design is certified complete by the Design
Agent and approved by the TMA/DMFO.
Design Coordination. Designs will be developed and managed
with close coordination between the Design Agent, using Military Department
representatives, and TMA/DMFO. TMA/DMFO will be advised of issues relating
to scope, design or construction cost, criteria, policy and procedure,
Design Changes. The Design Agent, in coordination with the
using Military Department, will submit proposed concept design scope
refinements and final design scope changes to TMA/DMFO for approval. After
S2 approval by TMA/DMFO, all scope increases above the TMA/RM authorized
amount will be submitted to TMA/DMFO for approval with the S4 presentation.
After the concept design approval by TMA/DMFO, all scope increases in area
and/or cost, or which add new functions will be submitted to TMA/DMFO for
approval with justification prior to incorporation into the design. The
Design Agent may decide whether or not design should be suspended pending
TMA/DMFO action. Design changes which jeopardize the Design Agent's ability
to meet the required design schedule will be avoided, unless necessary to
meet criteria or mission requirements.