UFC 4-214-02
24 July 2003
percent design for conformance with the awarded proposal and the solicitation requirements. The
Contractor's final design must be submitted, reviewed, comments incorporated, and accepted prior to
the start of building construction.
12-5 RECORD KEEPING.
12-5.1 During the entire Design-Build procurement process it is important to keep accurate records of
dates, timelines, schedules, correspondence and other important project data.
In the post award
phase it is particularly important to keep accurate records of proposed and actual design schedules,
design submission dates, comment submission dates, review meeting dates, NTP date, comments at
each review stage, and comment resolutions.
This information should be kept readily available by
the PA/PE and the ACO and must include all Installation interactions, as well as those with the
contractor.
12-6 POST AWARD ACTIVITIES MATRIX.
12-6.1 The PM will ensure that the following activities are accomplished:
Activity Lead
POST AWARD ACTIVITIES
Customer
P PA
CS
M /PE
a. Notify proposers of results of evaluation and offer debriefings.
X
This notification shall be in writing.
b. Receive requests for debriefing and schedule debriefings.
X
c. Prepare strengths and weakness in support of the debriefing of an
unsuccessful contractor.
X
d. Debrief the unsuccessful contractors.
X
X
e. Distribute copy of the successful proposal to each Government
review agency.
X
X
f. Coordinate the date, time, and location of the pre-design
X
conference.
g. Receive, review, and coordinate the design review schedule with
X
the Engineering Division and the customer in concert with the ACO.
h. Determine and set locations and times for the design review
X
meetings.
i. Issue construction NTP when the site development plans are
completed and all review comments have been satisfactorily
X
addressed.
REFERENCES
12-1
EP 415-1-260, "Resident Engineer's Management Guide", 06 Dec 1990
12-2
FAR 15., "Contracting By Negotiation"
12-3
Not Used
12-4
FAR 15.505, Pre-Award Debriefing of Offerors
12-5
FAR 15.506, Post-Award Debriefing of Offerors
12-4
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