UFC 4-214-02
24 July 2003
CHAPTER 12
POST AWARD ACTIVITIES
12-1 DEBRIEFING UNSUCCESSFUL OFFERORS.
12-1.1 Requests for Debriefing. Requests for debriefing should be made in writing to the Contracting
Division. When an offeror requests a debriefing, he or she should be offered an opportunity to visit the
USACE design activity for a face-to-face critique of his or her proposal. This meeting should be held
in the spirit of being helpful and cooperative, with the goal of improving future submittals. The
debriefing can also be done in writing or by telephone if the offeror prefers. Debriefings may be
accomplished pre-Award (reference 12-4) for proposals which were eliminated from competition as a
result of Phase 1 of the process or conducted in a post-Award (reference 12-5) timeframe. An official
summary of all debriefings shall be included in the contract file
12-1.2 Debriefings should be conducted by the CS in coordination the PA/PE or other technical
representative knowledge enough about the proposal to discuss the identified technical strengths and
weaknesses of that proposal. Discussions should be limited to the individual offeror's own proposal.
Technical comparisons with the other proposals must be avoided. Concentrate on important
advantages and weaknesses of the proposal and avoid discussion of minor points. The Government
may reveal the comparative rating between the debriefed offeror and the winning proposal.
12-1.3 At a minimum, a pre-Award debriefings shall include the following considerations: (1) The
agency's evaluation of significant elements in the offeror's proposal; (2) A summary of the rationale
for eliminating the offeror from the competition; and (3) Reasonable responses to relevant questions
about whether source selection procedures contained in the solicitation, applicable regulations, and
other applicable authorities were followed in the process of eliminating the offeror from the
competition. Pre-Award debriefings shall not disclose: (1) The number of offerors; (2) The identity
of other offerors; (3) The content of other offerors' proposals; (4) The ranking of other offerors; (5)
The evaluation of other offerors; or (6) Any of the information prohibited in FAR 15.506(e) (reference
12-5).
12-1.4 As a minimum, post-Award debriefings shall include the following information: (1) The
Government's evaluation of the significant weaknesses or deficiencies in the offeror's proposal; (2)
The overall evaluated cost or price (including unit prices) and technical rating, if applicable, of the
successful offeror and the debriefed offeror, and past performance information on the debriefed
offeror; (3) The overall ranking of all offerors, when any ranking was developed by the agency during
the source selection; (4) A summary of the rationale for award; (5) For acquisitions of commercial
items, the make and model of the item to be delivered by the successful offeror; (6) Reasonable
responses to relevant questions about whether source selection procedures contained in the
solicitation, applicable regulations, and other applicable authorities were followed.
Post-Award
debriefings shall not include: (1) point-by-point comparisons of the debriefed offeror's proposal with
those of other offerors. Moreover, the debriefing shall not reveal any information prohibited from
disclosure by 24.202 or exempt from release under the Freedom of Information Act (5 U.S.C. 552)
including, Trade secrets; Privileged or confidential manufacturing processes and techniques;
Commercial and financial information that is privileged or confidential, including cost breakdowns,
profit, indirect cost rates, and similar information; The names of individuals providing reference
information about an offeror's past performance.
12-2 PRE-DESIGN / PRE-CONSTRUCTION CONFERENCE
12-2.1 The pre-design / pre-construction conference represents the passing of project focus from
Engineering to Construction. The conference is normally held at the office of the Resident Engineer
for the installation. The Resident Engineer is normally the Contracting Officer's Representative (COR)
and may also be the Administrative Contracting Officer (ACO). See EP 415-1-260 (reference 12-1),
12-1
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