MIL-HDBK-1191
20.6.2
Reporting. The HQUSACE (CEMP-MD)/HQNAVFAC medical program manager
and HQAF/ILECM will provide a quarterly report with the status of funds to the
TMA-DMFO and the using Military Department. The report shall include the
usage of all construction funds and obligations. The accounting of the
construction funds usage should also include Engineering and Design during
Construction (EDC) obligations, as applicable. The report should contain, as
a minimum, the original award amount, amount of executed modifications, costs
related to Engineering During Construction, cost of A-E post award services,
program management reserve, Category E&F equipment costs, and set-aside costs
for other project funded items.
20.6.3
Funds Availability. If funds required for either mandatory or
non-mandatory changes exceed the amount available and the management reserve
account is inadequate, the Construction Agent will notify TMA-RM in writing
along with justification for additional contingency funds as appropriate.
20.7
Installed Equipment (Category E and F).
20.7.1
Funds Management. The Construction Agent will sub-allocate funds
required to procure this equipment as determined by the using Military
Department up to the amount shown on the DD Form 1391 and as reflected in the
equipment list as Category E and F.
20.7.2
TMA-RM Notification. The Construction Agent shall notify TMA-RM if
actual requirements exceed the apportioned amount.
20.7.3
Reporting. The Construction Agent shall provide TMA-RM with a
quarterly update on the status of MILCON equipment funds. Final MILCON Funds
Status Report (reference paragraph 20.9.2) shall include a list of the
equipment purchased by the Construction Agent or using Military Department.
20.8
Contractor Claims.
20.8.1
TMA-RM Notification. The Construction Agent will notify TMA-RM and
the Military Department of submitted contractor claims that have been approved
by the Contracting Officer or the Board of Contract Appeals within 30 working
days of date of the determination to reimburse the contractor, for claims in
excess of 0,000.
20.8.2
Reporting. Such claims will be accompanied with a narrative
explanation and assessment of the claim's merit, recommended resolution,
estimated final cost, and whether or not sufficient contingency funds are
available to make the payment.
20.8.3
TMA-RM Authority. The TMA-RM is responsible for monitoring fiscal
compliance with the Public Law that provided Military Construction
authorization. The Construction Agent is responsible for keeping the TMA-DMFO
and TMA-RM apprised of any field decision or change order request with merit,
which may exceed the Public Law and require a Congressional cost variation
notification.
20.9
TMA-DMFO Quarterly Execution Reporting Requirements. The Design
and Construction Agents submit the following reports to TMA-DMFO and the using
Military Department no later than three working days prior to each Quarterly
20-4
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