UFC 4-214-02
24 July 2003
CHAPTER 4
CODE 1 ACTIVITIES
4-1 PROJECT INITIATION - CODE 1 DIRECTIVE.
4-1.1 Directive. All MILCON project designs are initiated by directive from HQUSACE (CEMP-MA). The
Design Code 1 shown on the directive is normally the initial design authorization and allows for selection
of a support architect-engineer (A-E), accomplishment of site investigation work including topographic
surveys, subsurface and utilities investigations, and other work identified in AR 415-15 (reference 4-3) or,
to the extent defined by special instructions of individual directives.
4-1.2 Project Management. The USACE Project Manager (PM), in consultation with the PDT, should
establish an overall project schedule as soon as possible after receipt of the Code 1 Directive. Normally,
this should be completed within the first 30 days and entered into Project Reporting and Management
Information System (PROMIS). Financial management data should be entered in the Corps of Engineers
Financial Management System (CEFMS) as well as in PROMIS. The PM is responsible for complying
with the requirements of ER 5-1-11 (reference 4-1). The duties and responsibilities described in the
following chapters belong collectively to the PM and the members of the project delivery team.
4-1.3 In-house Versus A-E Solicitation Development. The Phase 1 portions of the solicitation should be
prepared by the in-house staff whenever possible. The decision whether the technical requirements of
Phase 1 of the solicitation are to be developed using in-house staff or by contract A-E is critical to
scheduling. All technical criteria, (the statement of work (SOW), and any attachments to the SOW,
drawings, Section 00110, PROPOSAL SUBMISSION REQUIREMENTS AND INSTRUCTIONS and
Section 00120, PROPOSAL EVALUATION CRITERIA, and any other technical information) are
developed by the respective technical specialists from the USACE Design District or the contract A-E firm
in close coordination with the customer and user. The preparation of the RFP sections normally referred
to as the `contract' (Section 00010-00800) are prepared by the PDT Contract Specialist with the exception
of Section 00110, PROPOSAL SUBMISSION REQUIREMENTS AND INSTRUCTIONS and Section
00120, PROPOSAL EVALUATION CRITERIA. Section 00010 is developed by the CS with input from
the PM and the Cost Engineer. The decision on whether to use In-house personnel or an A-E for
development of Phase 2 requirements depends on the availability and expertise of in-house technical
staff as well as the District expected workload. In-house preparation is the preferred method. Advantages
of preparing the RFP documents in-house include:
4-1.3.1 The level of knowledge and understanding of the competitive negotiations and the proper
preparation for the source selection process is directly related to staff involvement in the development of
the RFP documents.
4-1.3.2 Technical personnel become involved and familiar with the project from the start.
4-1.3.3 Expertise in design-build procurement is developed and maintained.
4-1.3.4 Considerably more cost and staff time may be required for the use of an A/E contractor, providing
direction, information, and review of an A-E developed RFP document package.
4-1.3.5 In-house staff should have the needed familiarity with standards, criteria, and installation
requirements. Consultant A/E firms are not generally familiar with RFP preparation and performance
oriented criteria.
4-1.3.6 The team that prepared the RFP stays with the project, participates in the proposal technical
reviews, may participate in the evaluation of proposals, reviews of design submissions after contract
award, and provides technical support to the construction field office.
4-1
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