UFC 4-214-02
24 July 2003
7-4.5 Identify and Document Deficiencies, Strengths, Weaknesses, and Uncertainties. All members of
the evaluation team shall each review each proposal.
Any strengths, weaknesses, deficiencies, or
uncertainties shall be identified and documented to allow discussions during the consensus evaluation
meeting to take place at the end of the evaluation period.
7-4.5.1 Definitions:
Proposal Deficiency: A material failure of a proposal to meet a Government requirement or a
combination of significant weaknesses in a proposal that increases the risk of unsuccessful
contract performance to an unacceptable level. Examples of deficiencies include statements
by the offeror that it cannot or will not meet a requirement; an approach that clearly does not
met a requirement, or an omission of data required to assess compliance with a Government
requirement.
Proposal Strength: An aspect of a proposal that appreciably decreases the risk of
unsuccessful contract performance or that represents a significant benefit to the Government.
Proposal Weakness: A flaw in the proposal that increases the risk of unsuccessful contract
performance. A "significant weakness" in the proposal is a flaw that appreciably increases the
risk of unsuccessful performance.
Uncertainty: Any aspect of the proposal for which the intent of the offeror is unclear because
there may be more than one way to interpret the offer or because inconsistencies in the offer
indicate that there may be an error, omission, or mistake. Examples include a mistake in
calculation or measurement and contradictory statements.
7-4.6 Evaluation of all Non-Cost Factors. Following completion of the individual evaluators review, all
quality evaluators shall meet to discuss results and select appropriate adjectival evaluations to each of
the proposals in each of the factors. Final adjectival selections must be done by consensus unless the
evaluators cannot agree, at which time, the evaluators shall prepare a majority and minority opinion on
the particular proposal and evaluation factor. This information will be forwarded to the Source Selection
Authority.
7-4.7 Prepare a Summary Evaluation Report.
The final step of the evaluation process is the
development of a summary report which lists all factor ratings for all proposals as well as providing a
detailed listing of strengths and weaknesses of each proposal.
7-5
PROPOSAL EVALUATION STANDARDS.
7-5.1 Evaluation standards are guides for evaluators to measure how well each offeror has addressed
the requirements set forth in the solicitation. Using standards facilitates evaluation against a common
basis, thereby minimizing bias that can result from an initial direct comparison of proposals.
The
following rating scale will be used for the phase 1 proposals:
RATING
EXPLANATION
Unknown Performance Risk
Past performance information provided does not provide
sufficient depth and breadth of experience to allow a
definitive rating.
Outstanding/Very Low Performance Risk
Based on the offeror's performance record, no doubt
exists that the offeror will successfully perform the
required effort.
7-4
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