UFC 4-214-02
24 July 2003
any further information concerning the solicitation or other offerors.
See Chapter 12 for further
information regarding debriefing of offerors.
7-8 DRAFT PHASE 2 ISSUANCE
7-8.1 Following the completion of Phase 1 activities and the selection of the offerors to proceed into
Phase 2, the Government may issue a "draft" Phase 2 to the potential offerors to allow them to comment
on content, ambiguities, difficult site and geotechnical conditions, or excessive proposal requirements.
This step may help avert problems later in the process by identifying major questions and concerns of the
offerors prior to the contractual issuance of the Phase 2 amendment when there is still time to make
corrections or adjustments.
The decision to utilize a "draft" Phase 2 process rests with the PM, with
consultation from the PDT, and only with the consultation and complete endorsement by the customer.
7-9 PHASE 1 ACTIVITIES MATRIX
7-9.1 The PM will ensure that the following activities are accomplished:
Activity Lead
PHASE 1 PROPOSAL RECEIPT AND EVALUATION ACTIVITIES
Customer
P PA
CS
M /PE
a. Prepare review worksheets for evaluations.
X
b. Meet with In-House USACE staff to set time frame for evaluation
and operating procedures.
X
c. Assure sufficient copies of the solicitation are available for the
evaluators.
X
d. Track the schedule, receipt, and review of proposals by Contracting
X
Division
e. Receive proposals from Contracting Division and make available to
the evaluators.
X
f. Physically set up the evaluation space including adequate
administrative supplies.
X
g. Discuss the project with the evaluation team. Review the
operating rules. Outline the necessity for the written identification of
X
X
X
strengths and weaknesses of each proposal.
h. Convene the Phase I evaluation team.
X
X
i. Ensure proposals are returned and accounted for following the
X
X
evaluation procedures.
j. Obtain written comments from each evaluator before they are
X
X
dismissed.
k. Assemble all comments for each proposal, from each evaluator,
regarding strengths and weaknesses, For any items to be determined
X
X
to be `non-conforming' particular comments must address the proposal
and the specific solicitation requirement which has not been met.
l. Forward initial report to Contracting Division for it's use in preparing
the Phase 1 Selection Memorandum. Include the following:
X
X
consensus worksheets, recommended ratings, narrative comments,
a list of potential discussion items and questions, and a list of any
items requiring clarification.
m. Return proposal materials to Contracting Division for access
X
X
control.
n. Complete and forward for review and concurrence the Phase 1
Selection Memorandum.
X
o. Provide written notification for each of the offerors indicating the
7-6
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