UFC 4-721-11.1
26 Nov 01
CHAPTER 8
ISSUING THE PHASE 2 AMENDMENT
8-1 PHASE 2 AMENDMENT CONTENTS.
8-1.1 An amendment shall be issued to the original solicitation after the completion of all Phase 1
activities. This amendment shall include all technical requirements of the project, any additional capability
information required, the cost/price proposal schedule, and any other information necessary for the
contractors to prepare their proposal.
8-1.2 The technical information provided to the contractors shall include the narrative scope of work, site
utility and topographic information, any drawings, HTRW surveys (where applicable), the Phase 2
submission content requirements (if not included with the original solicitation), and other project specific
data or requirements deemed necessary to prepare a complete proposal.
8-1.3 The price proposal schedule shall include all items for which a separate cost is desired. This
schedule can also include optional items, however, the list of optional items should be kept to an absolute
minimum to minimize the impact on the offerors. If a detailed cost breakdown is required to be submitted
consideration should be given to allowing the offerors an additional three (3) to five (5) calendar days to
formulate and document their price proposal.
8-1.4 Normally, an 8-week proposal period is adequate for preparation of technical proposals using a
predominately functional (nominal) development of the statement of work and requirements. The
complexity of the project and the degree of information developed by the Government and issued to the
contractors shall also be considered in determining an acceptable proposal preparation period.
8-2 PRE-PROPOSAL CONFERENCE.
8-2.1 Purpose. Offerors normally engaged in the construction industry may not be knowledgeable about
competitive negotiation procedures, especially the two phase source selection acquisition method used
by the Government for UEPH Complexes. As a result, the pre-proposal conference is very important.
The conference, however, must be conducted with skill and caution. The purpose of the conference is to
explain and clarify the technical requirements of the solicitation and the contracting procedures.
Conference agenda and recommended activities are described in Chapter 9 of Volume 1 of this
document.
8-2.2 Time, Place, and Preparation. The conference should be held within the first quarter of the
proposed time for preparation of phase two proposals and the date, time, and location must be included
in the Phase 2 amendment. The conference should be held at the installation where the project is to be
built, if possible. Representatives from the installation should be invited to the pre-proposal conference.
A tour of the site must always be made available to the offerors
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\ prior to /1/ the proposal submission
date. Government provided transportation, such as a bus, is needed to transport the attendees to and
from the project site from the conference site.
8-1
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