UFC 4-721-11.1
26 Nov 01
Prompt handling of proposals is necessary to assure that the review is complete and written technical
comments prepared for use by the evaluation team in an expedient manner.
9-3.4 Evaluation of Proposals. Chapter 10 addresses the specifics of the phase 2 evaluation process;
however, planning for the evaluation should start at this time.
9-3.4.1 Location. Evaluation of proposals may be held in proximity to the USACE activity or to the
project site. If the USACE activity has appropriate facilities, the evaluation can be held on its premises.
The PM should also explore the possibility of using other Government facilities which may be available for
the evaluation. The use of a non-appropriated fund (NAF) club, which charges for its use, may be an
alternative when the project site is selected for the evaluation.
9-3.4.2 Hotel. The majority of evaluators will be in temporary duty status and will need hotel
reservations. Leasing a conference room in the hotel where the evaluators stay is often the best
situation. Depending on the number of people staying at the hotel, the hotel may be asked to provide the
conference room at no additional cost to the Government. The PA/PE is encouraged to make inquires
with local hotels to obtain the best accommodation package to serve the evaluation team.
9-3.4.3 Conference Room. The conference room should be comfortable and well lighted, but foremost it
must provide a secure location for evaluating and storing proposals. Adequate layout tables,
approximately 900 mm by 1500 mm [3-ft by 5-ft] should be provided for each evaluator. Tables should
also be provided for the PA/PE and CS, and for the distribution and storage of evaluation materials. The
evaluation activity requires a minimum of 4.5 m2 [48 ft2] for each person attending the evaluation. The
evaluation team may wish to work longer than an eight hour day, and the conference room should be
available on a twenty-four hour basis. Coordination with the Contracting Division is required to obtain the
conference room.
9-3.5 Source Selection Requirements. The Source Selection Authority shall formally establish an
evaluation group structure appropriate to the requirements of the particular solicitation. Working with the
Contracting Division, the PM should develop a list of recommended personnel to participate in the
evaluation. Each participating agency will be contacted and asked to provide the names of individuals
designated to represent their agency. Composition of the evaluation team shall consist of individuals with
experience in design build construction. The evaluation team shall consist of at least four, and not more
than six individuals and shall include one or more technical experts from another District with design build
experience.
9-3.5.1 Composition of Technical Quality Evaluation Team. The evaluators who served on the Phase I
evaluation may be used in the Phase II evaluation process. If at all possible, alternate individuals from
the same organizations represented on the Phase I evaluation team should be used for the technical
evaluation process. However, where additional "Phase I" type information is evaluated, the same
evaluators from Phase I of the process must be used. An advantage of using different staff for the
technical evaluation process in Phase II is that the evaluators will not be "swayed" by the information
presented in, nor the results of, the Phase I evaluation process.
9-3.5.2 Travel, per diem, and salary costs for evaluation team member's participation are funded from
project design costs. Military Interdepartmental Purchase Requests (MIPR) should be forwarded to the
participating evaluation team members in sufficient time to permit processing of travel orders.
9-3
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