UFC 4-721-11.1
26 Nov 01
10-6.6.6 Individual Evaluations. Each evaluation team member will review the information provided on
their worksheets and prepare for the consensus evaluation at the completion of the quality evaluation
period.
10-6.6.7 Written comments. Written comments are required of each evaluation team member identifying
the advantages and disadvantages of each proposal. These comments are essential to the PA/PE and
CS in preparing the brief for the Source Selection Advisory Council (Authority), completing negotiations,
and in the debriefing of offerors. Comments are to be objective and should not transfer ideas and design
concepts from one proposal to another. Full documentation is vital for the support of the Government's
technical evaluation and rating. It may be beneficial to include an administrative assistant to take notes
during the consensus discussions so that all of the key comments identified can be cataloged.
Consensus evaluation team comments are also necessary for defending the Government's selection in
the event that a protest is filed.
10-6.6.7.1
||content||
\ Identify and Document Deficiencies, Strengths, Weaknesses, and Uncertainties. All
members of the evaluation team shall each review each proposal.
Any strengths, weaknesses,
deficiencies, or uncertainties shall be identified and documented to allow discussions during the
consensus evaluation meeting to take place at the end of the evaluation period.
10-6.6.7.2 Definitions:
Proposal Deficiency: A material failure of a proposal to meet a Government requirement or a
combination of significant weaknesses in a proposal that increases the risk of unsuccessful
contract performance to an unacceptable level. Examples of deficiencies include statements
by the offeror that it cannot or will not meet a requirement; an approach that clearly does not
met a requirement, or an omission of data required to assess compliance with a Government
requirement.
Proposal Strength: An aspect of a proposal that appreciably decreases the risk of
unsuccessful contract performance or that represents a significant benefit to the Government.
Proposal Weakness: A flaw in the proposal that increases the risk of unsuccessful contract
performance. A "significant weakness" in the proposal is a flaw that appreciably increases the
risk of unsuccessful performance. Examples include offer features which meet the absolute
minimum requirements of the Government but contain aspects which are not considered
desirable by the Government.
Uncertainty: Any aspect of the proposal for which the intent of the offeror is unclear because
there may be more than one way to interpret the offer or because inconsistencies in the offer
indicate that there may be an error, omission, or mistake. Examples include a mistake in
calculation or measurement and contradictory statements.
/1/
10-6.7 Additional Information. Additional information may not be provided by an offeror during the
technical evaluation. If additional information is necessary to complete the evaluation process, then the
requirements should be communicated to the Contract Specialist. If allowed, the Contract Specialist will
request needed information in writing from the offeror during discussions.
||content||
\ At the discretion of the CS,
a telephonic conference with the proposer may be used to clear up small deficiencies or inconsistencies.
If a telephone conference is used, it shall be verified in writing as soon thereafter as possible. Verbal
clarifications have no contractual value. /1/
10-7 PHASE 2 CAPABILITY INFORMATION EVALUATION PROCEDURES
10-7.1 Any capability information provided with the Phase 2 proposal shall be evaluated using the
methodology described for the Phase 2 evaluation process. The same evaluators who served on the
10-4
Previous Page
