UFC 4-721-11.1
26 Nov 01
9-4 ACTIVITIES MATRIX
9-4.1 The PM will ensure that the following activities are accomplished:
Activity Lead
PHASE TWO PROPOSAL PERIOD ACTIVITIES
Customer
PM
PA
CS
/
PE
a. Prepare written responses to potential offeror's letters and
questions. Contracting should ensure that this information is
X
X
distributed to all potential offerors.
b. Follow-up on coordination for the pre-proposal conference including
time, place, date, and transportation for site visit.
X
X
X
c. Prepare attendance sheet for the pre-proposal conference.
X
d. Identify Government personnel who will be attending the pre-
proposal conference.
X
X
e. Define the roles of all individuals attending the pre-proposal
X
X
conference.
f. Prepare pre-proposal minutes and responses to questions.
X
X
g. Prepare amendment to RFP to incorporate any required changes
and corrections to the solicitation documents.
X
X
h. Issue Phase II amendment to prospective offerors
X
i. Alert Contracting, Construction, and Engineering with respect to
proposal receipt date and expected support required.
X
X
j. Contact evaluation team members and establish commitments for
participation. Include meeting dates, time, and place. Provide
X
information concerning local hotels to out of town evaluators.
k. Provide MIPR to fund evaluation team member support.
X
l. Reserve hotel space and meeting space to support the evaluation
X
X
efforts.
m. Provide evaluators with RFP and amendments.
X
n. Issue copies of the RFP and amendments to In-House USACE
personnel who will support the proposal review effort.
X
9-4
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