UFC 4-721-11.1
26 Nov 01
concepts, management approach, key personnel, and proposed technical solutions. Phase Two of the
solicitation shall require submission of technical and price proposals, which shall be evaluated separately,
in accordance with FAR Part 15.
6-3 ADVERTISING.
6-3.1
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\ After all required information is obtained and approvals received synopsize in the Federal
Business Opportunities (FedBizOps) utilizing the Army Single Face to Industry (ASFI) website
(www.acquisition.army.mil) and through the Contracting Divisions internet Electronic Bid Set (EBS) site.
With large projects, competition can be expected on a nationwide basis. /1/
6-3.2
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\ The synopsis must be in the FedBizOps 15 days prior to issuance of the solicitation. Allow
approximately 21 days from the transmittal of the synopsis to FedBizOps to issuance of the solicitation to
allow FedBizOps to publish the synopsis. The FedBizOps posting must also include target ceiling or
ceiling cost for award. /1/
6-3.3 Issue the solicitation package to prospective offerors through the EBS system in place at the
respective Design District.
6-3.4 Normally, an 4-week proposal period is adequate for preparation of
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\ /1/ proposal information.
6-4 QUESTIONS DURING PHASE ONE PROPOSAL PERIOD.
6-4.1 Point of Contact. The RFP will designate the Contract Specialist as the single point of contact for
offerors who have questions regarding the RFP. The solicitation shall include the name, address, phone
number, FAX number, and e-mail address of the CS. The CS will, insofar as possible, answer questions
by reference to the RFP itself, and will carefully avoid making any statement that could be construed as
interpreting or modifying the terms of the RFP. A written record of all questions and answers must be
maintained and kept in the official contract file.
6-4.2 Errors and Misunderstandings. If questions arising during the proposal period indicate an error in
the RFP, or any point upon which serious misunderstanding by offerors could occur, a formal amendment
should be issued to all holders of proposal packages, clarifying the points in question.
6-4.3 Amendments. Every effort should be made to prepare the RFP in such a manner to minimize the
number of amendments necessary, particularly in the Phase 1 process. The content of each amendment
should be reviewed to ensure clarity of intent.
6-4.4 Responses to Written Questions. All written questions submitted to the USACE Design activity
should be cataloged and responded to in writing and those questions and answers furnished to all plan
holders. It is imperative that all potential proposers receive the same information, at the same time.
6-4.5 Phase 1 Pre-Proposal Conference.
If the subject project includes complex Phase 1 submittal
requirements or the overall project is considered complex, a pre-proposal conference may be beneficial to
the potential offerors.
The decision to have a pre-proposal conference shall be made by the PM
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prior to /1/ the issuance of the Phase 1 solicitation.
6-5 SOURCE SELECTION.
6-5.1 The selection process can be complex, and if not followed precisely, can lead to re-procurement or
cancellation of the contract due to incorrect procedures or protests. Familiarization with FAR 15
(reference 6-1) will assist those involved in the selection process in avoiding potential problem areas. A
source selection plan must have been prepared and be approved by the Source Selection Authority prior
to issuance of the solicitation.
6-2
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