UFC 4-721-11.1
26 Nov 01
Engineer, PM, PA/PE, Government reviewers, and the Contractor to establish the working relationships and
understandings necessary for the successful execution of the project.
12-2.2 Timing. As soon as possible after contract award and
||content||
\ prior to /1/ notice to proceed, the
conference should be held to facilitate completion of design and establish the procedures for construction.
Timing is important because it affects the Contractor's schedule as discussed in Volume 2 Section 01012.
Notice to proceed should be given promptly after this conference.
12-2.3 Resident Engineer. The Resident Engineer should run the conference, and define the roles of the
persons involved in the completion of design and construction. The Resident Engineer, who is normally the
ACO, should define the appropriate points of contact, method of communication, transmission of materials,
and the expected scheduling of submissions. In addition, the Resident Engineer should invite other military
and, if affected, non-DoD utility agencies to the meeting to brief them on the expected commentary, the
transmission of comments, and ground rules. Resident Engineer responsibilities with respect to the pre-
design / pre-construction conference are as follows.
12-2.3.1 Prepare meeting agenda.
12-2.3.2 Establish roles for the Contractor, in relationship to the responsibilities assigned to the Contracting
Officer (CO), Contracting Officer's Representative (COR), and Administrative Contracting Officer (ACO).
Define the single point of contact and in the design review process and delineate the activities of that
individual. The role of the Government reviewers is to clarify design issues.
12-2.3.2 Review the design for construction procedures as they apply in the design-build process. Clearly
define the roles and responsibilities of the design-build Contractor.
12-2.3.3 Review the design and construction schedules and the required design submissions. Establish the
due dates for design submissions, completion of review, and review conferences.
12-2.3.4 Follow-up with the Contractor to ensure responses to comments and minutes of the review
conferences are distributed to all conference attendees within 10 days of the review conferences.
12-2.3 Project Manager. The PM should clearly define his role (e.g., that all design issues should be
coordinated through his or her office and formal directives will originate from his or her office and be
transmitted to the Contractor in writing through the ACO.) The contractor shall be reminded that the only
contractually binding directions can come from the Contracting Officer or the ACO, no other Government
staff may direct the contractor's activities. The PM should reiterate with all Government reviewers, that they
are tied to the RFP requirements and the Contractor's proposal in that order. Design criteria and functional
changes are to be avoided. The PM's support should include the following actions, most of which are
performed by the PA/PE:
12-2.3.1 Prepare a memorandum to remind reviewing activities when design submissions are scheduled to
be submitted, reviewed, and completed.
12-2.3.2 Coordinate with the in-house USACE design review personnel and ensure that the necessary
human resources will be available when needed.
12-2.3.3 Receive and consolidate comments from the reviewing activities. Forward copy of comments to
the Contractor for review
||content||
\ prior to /1/ the review conference.
12-2.3.4 Reproduce comments for distribution to review conference attendees.
12-3 COMPLETION OF DESIGN.
12-3.1 Government Reviews. Design reviews by the Government are primarily to verify that the final design
conforms with the RFP and the Contractor's proposal. They are not for technical verification of the design.
12-2
Previous Page
