UFC 4-721-11.1
26 Nov 01
CHAPTER 12
POST AWARD ACTIVITIES
12-1 DEBRIEFING UNSUCCESSFUL OFFERORS.
12-1.1 Requests for Debriefing. Requests for debriefing should be made in writing to the Contracting
Division. When an offeror requests a debriefing, he or she should be offered an opportunity to visit the
USACE design activity for a face-to-face critique of his or her proposal. This meeting should be held in the
spirit of being helpful and cooperative, with the goal of improving future submittals. The debriefing can also
be done in writing or by telephone if the offeror prefers. Debriefings may be accomplished pre-Award
(reference 12-4) for proposals which were considered to outside the competitive range or conducted in a
post-Award (reference 12-5) timeframe. An official summary of all debriefings shall be included in the
contract file
12-1.2
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\ Discussions. Debriefing /1/ should be conducted by the CS in coordination the PA/PE or other
technical representative knowledge enough about the proposal to discuss the
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\ /1/ technical strengths and
weaknesses of that proposal. Discussions should be limited to the individual offeror's own proposal.
Technical comparisons with the other proposals must be avoided. Concentrate on important advantages
and weaknesses of the proposal and avoid discussion of minor points. The Government may reveal the
comparative rating between the debriefed offeror and the winning proposal.
12-1.3 At a minimum, a pre-Award debriefings shall include the following considerations: (1) The agency's
evaluation of significant elements in the offeror's proposal; (2) A summary of the rationale for eliminating the
offeror from the competition; and (3) Reasonable responses to relevant questions about whether source
selection procedures contained in the solicitation, applicable regulations, and other applicable authorities
were followed in the process of eliminating the offeror from the competition. Pre-Award debriefings shall not
disclose: (1) The number of offerors; (2) The identity of other offerors; (3) The content of other offerors'
proposals; (4) The ranking of other offerors; (5) The evaluation of other offerors; or (6) Any of the
information prohibited in FAR 15.506(e) (reference 12-5).
12-1.4 As a minimum, post-Award debriefings shall include the following information: (1) The Government's
evaluation of the significant weaknesses or deficiencies in the offeror's proposal; (2) The overall evaluated
cost or price (including unit prices) and technical rating, if applicable, of the successful offeror and the
debriefed offeror, and past performance information on the debriefed offeror; (3) The overall ranking of all
offerors, when any ranking was developed by the agency during the source selection; (4) A summary of the
rationale for award; (5) For acquisitions of commercial items, the make and model of the item to be delivered
by the successful offeror; (6) Reasonable responses to relevant questions about whether source selection
procedures contained in the solicitation, applicable regulations, and other applicable authorities were
followed.
Post-Award debriefings shall not include: (1) point-by-point comparisons of the debriefed
offeror's proposal with those of other offerors. Moreover, the debriefing shall not reveal any information
prohibited from disclosure by 24.202 or exempt from release under the Freedom of Information Act (5 U.S.C.
552) including, Trade secrets; Privileged or confidential manufacturing processes and techniques;
Commercial and financial information that is privileged or confidential, including cost breakdowns, profit,
indirect cost rates, and similar information; The names of individuals providing reference information about
an offeror's past performance.
12-2 PRE-DESIGN / PRE-CONSTRUCTION CONFERENCE
12-2.1 The pre-design / pre-construction conference represents the passing of project focus from
Engineering to Construction. The conference is normally held at the office of the Resident Engineer for the
installation. The Resident Engineer is normally the Contracting Officer's Representative (COR) and may also
be the Administrative Contracting Officer (ACO) authority. See EP 415-1-260 (reference 12-1), for additional
definitions of these roles and responsibilities. The conference presents the best opportunity for the Resident
12-1
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