UFC 4-721-11.1
26 Nov 01
11-3.4.5 Summary and Award Recommendations. Summarize the comparative analyses, expressed in
brief statements, and the issues considered significant to the Source Selection Authority's decision.
Include a selection recommendation.
11-3.5 Documentation. Complete and thorough documentation of the evaluation and selection process
is critical when protests are filed, since the General Accounting Office carefully scrutinizes the records
prepared by both the Contracting Division and the evaluation teams in evaluating the legitimacy of the
protest.
11-4 COORDINATING THE FINAL SOURCE SELECTION MEMORANDUM
11-4.1 The Contracting Division will normally prepare the Final Source Selection Memorandum with the
recommendation for contract award to the selected offeror in accordance with the findings and
recommendations of the Source Selection Authority. The PM should monitor the progress of the Source
Selection Memorandum preparation and be available to provide support if needed. When completed the
Source Selection Memorandum must be signed by all members of the Source Selection Board or
Authority.
The requirements of contracting regulations regarding subcontracting to small and
disadvantaged businesses should be addressed at this time by including that information from the
Offeror's proposal as applicable.
11-5 PREPARING FOR AWARD.
11-5.1 Request for Funds. As soon as the Source Selection Memorandum is approved, HQUSACE
(CEMP-MA) should be advised in writing of the contract award cost data with a request for funding and
authority to award. HQUSACE (CEMP-MA) will review the request for funding and authority to award, and
will issue a Code 9 construction directive with a breakdown of the funds provided. When different USACE
activities will be designing and constructing the project, the construction funds will be forwarded to the
USACE construction activity in lieu of the USACE design activity. The receiving USACE construction
activity will in turn provide a certification of funds available for contract award to the USACE design
activity.
11-5.2 Congressional Notification (Projects over five (5) million dollars only). Congressional liaison must
be notified 48 working hours prior to the date of intended award. This time may be critical for award on a
tight schedule. Normally, notification will be accomplished by the USACE design activity's Contracting
Division.
11-5.3 Public Affairs Announcement. The PM will provide the necessary information to the USACE
Design Activity's Public Affairs Officer to announce the award of the project. The notice will not be
released until after the actual award.
11-6 AWARD.
11-6.1 Following the receipt of funds and authority from HQ USACE an award to the successful
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proposer /1/ can be made. The formal contract between the Government and the successful offeror is
comprised of the following items:
11-6.2 Request For Proposal (RFP). The RFP becomes part of the contract, including all provisions,
amendments, and drawings.
11-6.3 Proposal. The offeror's proposal in its entirety, which shall include all drawings, cuts and
illustrations, and modifications to the proposal made during evaluation or selection.
11-6.4 Any betterments or enhancements included in the proposal.
11-6.5 This material constitutes a formal contract and defines the entire agreement between the offeror
and the Government. No documentation should be omitted which in any way bears upon the terms of
11-4
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